Capacities
Capacities models notes as linked, structured objects (people, projects, books), offers built-in AI and task features, calendar integrations, API access, export tools, and European-hosted GDPR-aligned data handling, with a free core tier and optional paid AI capacity add-ons.
The product offers a free Basic plan, Capacities Pro at $9.99 /month, Capacities Believer starting from $12.49 /month, and an optional Plus AI Power-Up with a shown price of $8.33 /month billed annually. Pro includes a free in-app trial. Payment is handled via Paddle with multiple payment methods listed.Is Capacities right for you?
Good for
- Individuals who want a privacy-minded, object-linked personal knowledge management app with integrated AI, tasks, and exportable data.
- Everything you work with is modeled as structured, linkable objects so notes, people, projects, and books are first-class entities.
- Provides explicit full export and portability guarantees to standard formats so you can take your data out of the app.
Keep in mind
- Capacities is intended for individual users and the site explicitly says it does not offer team or organizational plans.
- Paid plans include a limited monthly AI budget and require the Plus add-on or top-ups for heavy AI usage.
- Organizations that need official multi-user team plans or organizational billing—Capacities is designed for individual accounts, so confirm team needs separately.
Pricing and plan limits
The linked official pages list plan names, features, and prices. The site documents a free trial for Pro and payment options (credit card, PayPal, Apple Pay, Google Pay) and that Paddle.com is the reseller and merchant of record.
More about capabilities and limits
Documented strengths
Everything you work with is modeled as structured, linkable objects so notes, people, projects, and books are first-class entities.
Provides explicit full export and portability guarantees to standard formats so you can take your data out of the app.
Data hosting and compliance are documented as European and GDPR-aligned with encrypted servers.
Limitations to consider
Capacities is intended for individual users and the site explicitly says it does not offer team or organizational plans.
Paid plans include a limited monthly AI budget and require the Plus add-on or top-ups for heavy AI usage.
Choosing a plan
If you need individual PKM with optional AI capacity, test the free tier and confirm how the Plus AI add-on or top-ups map to your expected AI usage before upgrading.
Based on the linked product documentation.
Available on
Web.
Official sources
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